The article “How email is poisoning the life of workers” puts its finger on the pulse of a problem that has now become common: the use of email in companies.
Email has become a repeat offender because it has been found guilty of slowing down productivity and harming exchanges. And the list of charges gets longer and longer: we are now concerned about the impact of emails on employees’ well-being.
Feedback about this increasingly controversial tool.
Paradox 1: it slows down productivity
This is the last straw! A work tool that slows down and has an impact on efficiency.
The notification “you have mail” takes up far too much time. It takes, on average, fifteen minutes to read an email and to decide whether to file it or act on it. Not to mention the reminders sent in order to get a reply. Multiply the number of emails – around fifty per day – by the number of managers, and this will give you an idea of the waste involved for a company.
So, take time out to consider whether email is really necessary… And opt instead for using enterprise social networking software. Unlike Outlook, there is no risk of receiving notifications from people who shouldn’t be contacting you; instead, you get to choose the people you want to follow. Furthermore, with blueKiwi, the information is segmented and organised into spaces. Teamwork is thus optimised through exchanges in spaces dedicated to your projects or departments.
Paradox 2: it discourages collaboration
Email can make us waste time. It is also capable of having a damaging effect on team work and collaboration.
In fact, after you have dealt with your emails, you are behind with your work and you have no time left to go and discuss the progress of a project with your colleague. You therefore decide to send an email instead and the vicious circle continues. Stop shooting yourself in the foot and take back control: instead of sending a personal email to each member of your team, publish a collaborative document summarising each person’s role. Team work is optimised, all members of the project are aware of the progress of the tasks allocated.
Paradox 3: It harms well-being
« Email is no worse than other media”, explains Tom Jackson, while highlighting that juggling between email, the telephone and appointments is just as stressful”. As the article emphasises, it is the many demands on our time that stresses us out.
Building a social network means the end of email notifications. The number of meetings and unscheduled calls is reduced. Peace and quiet returns to the office.
In the end, productivity and well-being do not have to be adversaries.
With a corporate social network, you reconcile these two elements, but above all there is workplace collaboration. You are no longer a slave to your inbox, no more worrying about having missed or, even worse, having lost an email. The thread of your exchanges can be found in your work spaces. Rest assured, social network tools are accessible on any medium: you can still work with your computer, tablet and smartphone, just as you were able to with your inbox. And as blueKiwi is able to adapt to its customers, an Outlook connector allows you to reduce your dependency on email and make the most of the advantages of collaboration on an enterprise social network. You can stay connected to your ecosystem wherever you are. So, forget about email and start using enterprise social networking.