Certain habits should evolve, and how you use your e-mail inbox is one of them. This inbox, which is like an old friend that doesn’t have any secrets from you is – in particular – your essential working tool. After all these years, you’ve settled into a routine and plenty of bad habits have been developed. To the extent that you’ve learned to be indulgent, even though it has its flaws. But there’s a multitude of them.
Let’s take the butterfly effect, for instance, which applies to any message sent. This will cause a chain reaction (reply, forward, etc.) that will increase as information is exchanged. The more you send e-mails, the more you’ll receive.
Alternatively, there’s this inconvenient discipline that more or less compels you to regularly deal with each e-mail: sorting, answering as a matter of urgency, archiving, annotating, transfering…
And this mania that we’ve got of using e-mail for everything? Do we even talk about it? You use e-mail for everything and nothing, to such an extent that it loses its productive force. And that’s not even mentioning the spam and all those mails you’re copied into that clutter up your inbox.
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Adopt a new way of communicating
An enterprise social software such as blueKiwi puts an end to the butterfly effect: any public messages posted are in the form of a conversation, facilitating workplace collaboration. Like blog comments, they are connected to one another and are not stored in your inbox. With a simple glance, you can see the chronology of the replies. And to find them, all you have to do is simply enter the related keywords.
You are notified when you receive a new private message. So there’s no risk of you missing important information, as the message is automatically stored in your private messages. Likewise, when you want to draw one or several users’ attention to a publication, you can notify them.
Using a company social network to communicate is less time-consuming, as you belong to an online community where you decide which documents, topical conversations, collaborative notes or short messages to exchange. All of which means that you no longer end up with dozens of “reply all” messages and don’t clog up the network with huge attachments.
A social network especially enables interaction with community members, but also with various tools, notably the Outlook™ connector that allows you to directly synchronise your e-mail inbox with blueKiwi.
So, are you ready to cut ties? You’ll be able to experience new, more effective communication habits and reduce the size of your e-mail inbox for the benefit of the conversations in this new social workplace. Over to you!